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Tips to better remote onboarding!

How to remote onboarding

The onboarding process is a critical part of the employment life cycle. According to a Gallup study, 90% of new hires decide whether or not to stay with a company within the first 6 months.

The onboarding process can even be initiated before the person joins and it is an opportunity to immediately and effectively introduce the new member of the team to the culture of the organization and set them up for success.

“Onboarding is the best opportunity for a company to introduce their DNA and Culture and inspire loyalty from the beginning. With the technology & tools available today, companies must ensure an unforgettable remote experience” - Mireia Cuyàs, niikiis CMO.

In the current 2021 pandemic context, companies have had to reinvent this process and create a 100% remote onboarding program.

Onboarding is now digital and experiential

The next tips can help you implement a successful remote onboarding strategy with ease.

There are some considerations, a checklist, that are key before implementing this process; we talked about this topic on this post.

Digitize administrative tasks

One key a speck of onboarding is to be able to access all required information through a single system. It facilitates the HR department ‘s life and it eases the entire experience of the new member of the team, helping them integrated faster and better.

A digital onboarding process will also ensure consistency and best accuracy of information across the organization, local or global.

niikiis is all about employee experience; our software assists organizations in the digitalization and automation of repetitive tasks and processes effortlessly, to build a people-centered workplace. Request a demo with our product experts here and see how our solution can meet the current needs of your organization.

In this post we explain a bit more about the automatization of the HR process, the challenges and how to make it as agile as possible.

Implement a Buddy Program

The success of an onboarding plan lies in the collaboration and involvement of all departments of the organization, teams and members.
Each and every one of them has an impact to a greater or lesser extent on the experience.
To ensure the success of the program, companies should implement Buddy or Mentor program to guide the new employee through each phase.

Develop a unique and memorable experience

Getting to know different cities in the eyes of their teams through self made videos generates a powerful positive impact to connect employees and build best and stronger relationships. It is a matter of making the team’s reality known and approachable in a quick and interactive way.
A combination of both live video face-to-face and surprising digital activities will provide the most rewarding experience for employees.

Incorporate micro learning modules

Traditional training events of hours, sometimes days, are not ideal when working remotely. Effective onboarding requires education about different topics from organizational policies and procedures to the specific role. Bite-size digital learning or micro learning will make it easier for the new employee to comprehend.

In this post we talk about the benefits of the training based on microlearning, check it out!

Learn and act from feedback

Knowing the success rate of the onboarding process is fundamental to define future plans accordingly. Regular check-ins to see how the new employee is doing or may need will help know strengths and areas of improvement of the process in real time to shift wears off necessary.

A social approach to Communication

In remote onboarding, communication is key. Companies need to make sure that the new employee has access to communications channels where is able to interact with co-workers. It is not only about sharing the vision, culture, mission, values, policies, tools and information but about listening and making sure that the new employee is participating and engaged.

So what should an onboarding journey include?

As a resume and for extending the information in the previous points, here are 4 more tips about remote onboarding:
  1. A structured overview of the onboarding plan.
  2. Commit to a minimum of 90 days of onboarding.
  3. A clear understanding of what is expected of the role.
  4. A projection of the role and how the person can develop a professional career within the company.

Digital tools to remotely connect with employees

There are several digital tools that companies can utilize to connect remotely with their employees:

  • Email
  • Digital signature
  • Chatbot or virtual assistants
  • Video conferencing
  • Podcasts or webcasts
  • Interactive communication channels
  • Automated surveys and polls

You can have these tools with niikiis software, request a demo here and we will find solutions for your company goals and questions.

In conclusion, the remote onboarding process isn’t only about providing or getting required documentation and information from and to the new employee. (Even though this is a critical element when hiring).

Digital onboarding is also about commitment, engagement, collaboration, learning and communication involving managers, HR, teams and other departments of the office. The ability to integrate a 360 approach will ensure maximum satisfaction.

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